Products we offer
Gas Station Software for Convenience Stores, Fuel Dealers, and Co-ops
Month-end that drags into the second week. Fuel variances nobody can explain. Chargebacks at the pump and swipe fees eating your margin.
Red River Software builds gas station software that fixes those problems across the whole operation: back office, private cards, point of sale, and EMV payments, from one team that has served the fuel industry for more than 40 years. Every product works on its own or as one connected system, so you can start where the pain is and add the rest as you grow.
Back Office Solutions That Keep the Books Balanced at Every Site
Spreadsheets, re-keyed invoices, and month-end scrambles cost operators hours every week. Red River’s back office products replace that manual work with software built for the way fuel businesses actually run, whether you manage a single store, a delivery fleet, or a multi-location cooperative.
Still finding cash over/short on a calculator and closing the month on the 6th or 7th? CSMinder handles daily book balancing, cash and fuel reconciliation, price book and margins, receiving, AP and AR, and custom reporting for single stores and multi-site chains. It connects to your POS and QuickBooks, so day-close totals reach your books without double entry.
Looking for a cloud solution with AI intelligence baked in? Track true cost and margin by item, manage the price book with margin alerts and store-level pricing, move inventory between sites, and get smart insights into where your business can do better.
Paper delivery tickets, manual data entry, and tanks running dry cost you money. RR Fuel runs every step from terminal to tank: bills of lading, dispatch, DTN pricing, invoicing, state fuel tax EDI files, and degree-day forecasting.
Drivers capture deliveries on truck tablets, and the data goes straight to billing.
Calculating patronage in spreadsheets every year-end is slow and laborious. You are one bad formula from ending up in front of the board. RRS Co-op captures participating sales at every site, calculates patronage payouts and reserve, produces 1099s, and reports margin by commodity through a cooperative general ledger. It also handles retail reimbursement and connects with leading agronomy partners.
Fleet, Gift, and House-Account Cards Branded to You, Without Network Fees
Every swipe on an outside network takes a slice of your fuel margin, and chasing charge customers at month-end takes a slice of your week. With the Pioneer Card Processor, our private card solution, you issue and process fleet, gift, and house-account cards branded to your business on your own network. Those transactions carry no per-swipe network fees, and every purchase posts to the right account on its own.
Track, invoice, and send statements to charge customers without re-keying transactions
Set unlimited spending or credit limits per account or per card, including fuel-only restrictions
Design and print branded fleet, gift, and house-account cards, or re-use existing ones
Accept your cards at the register through Vanguard and at the island through Sentinel
Point Of Sale and Payment Solutions
Counterfeit-card fraud at a non-EMV pump lands on you, not the card issuer. Card skimmers target outdoor readers. With clerk turnover, someone new is often running the register. Red River’s convenience store payment processing covers the counter, the dispenser, and unattended islands with products that accept chip cards, contactless wallets, all major credit and debit cards, and your own private cards. Vanguard and Sentinel are PCI compliant and PA-DSS certified.
Vanguard
Most POS systems treat fuel as an afterthought and take weeks to learn. Vanguard runs the forecourt and the front counter from one touchscreen. Control dispensers, authorize pre-pay and post-pay fueling, and get new clerks productive on day one with quick menus and product look-up. Sales flow straight into CSMinder.
EMV Solutions
Replacing every dispenser just to reach EMV compliance is a major capital hit. Our EMV options bring chip and tap-to-pay acceptance to Gilbarco, Bennett, and Wayne dispensers without a full replacement, and shift counterfeit-fraud liability off your business.
Sentinel ICR
Unattended sites still need secure payments after the lights go off. The Sentinel Island Card Reader adds secure pay-at-the-pump acceptance to existing islands without a CRIND upgrade. It connects to up to 32 dispensers, supports 24/7 unattended fueling, and accepts your Pioneer cards.
