Stop rebuilding the patronage spreadsheet every year-end.
Red River Cooperative Software: Co-op Management Software for Patronage and Member Equity
Every year-end, someone pulls participating sales from every site, rebuilds the payout formulas, and hopes the numbers survive the board meeting. Red River Cooperative Software is co-op management software that does that work for you. It captures participating sales at every location, calculates patronage payouts and reserve, produces the 1099s your members receive, and tracks equity retirements, all on a co-op ledger built for the way cooperatives report.
Patronage Software That Calculates Every Member’s Share Automatically
One bad formula in a patronage spreadsheet can shortchange a member or overpay a whole class. Red River Cooperative Software replaces the spreadsheet with patronage software that works from your posted sales, so every allocation traces back to real transactions.
Participating Sales Captured at Every Site
Participating sales are captured automatically at every store and fueling site, so there is nothing to export, merge, or re-key when the year closes.
Payout and Reserve Calculated for the Year
Calculate the amount paid out for the year and the amount held in reserve, with member-level detail that shows exactly how each figure was reached.
Repeatable Year Over Year
The same rules run the same way every year, so a change in staff never means a change in how patronage is calculated.
Contracts, Unattended Fueling, and Agronomy Data in One System
Co-ops sell on contract, fuel members around the clock, and run agronomy on separate software. Red River Cooperative Software brings that activity into the same books, so it counts toward patronage without manual matching.
Prepay, Fixed Price, Budget, and Government Subsidy Contracts
Manage prepayment, fixed price, budget, and government subsidy contracts in the back office, tied to the member account and the ledger.
Unattended Fueling Imports From Cardtrol
Manage and import transactions from unattended fueling sites through Cardtrol, so cardlock sales post and count toward participating sales automatically.
Agronomy Partner Interfaces
Interfaces with Agris, Agvance, Agtrax, Agvantage, and Agvision move member and commodity data between systems without duplicate entry.
Connects to the Rest of Your Co-op’s Red River Systems
Red River Cooperative Software works on its own, and it shares data with the Red River products many co-ops already run at their stores, pumps, and trucks:
CSMinder – Manage your inventory for co-op retail
Vanguard POS – Point of sale for attended and unattended sites
RR Fuel – Fuel distribution software for bulk fuel and propane deliveries
Pioneer Card Processor – Fleet, gift, and house account cards branded to your co-op
Sentinel ICR – Card acceptance at unattended sites
What customers are saying
See what convenience store operators are experiencing with Red River Software:
Frequently Asked Questions
Co-op management software runs the back office work that is unique to cooperatives: tracking participating sales, calculating patronage and reserve, reporting 1099s, retiring member equity, and reporting margin by commodity. Red River Cooperative Software handles all of it on one co-op ledger.
It captures participating sales at every site throughout the year, then applies your co-op’s rules to calculate each member’s share, split between the amount paid out and the amount held in reserve. Every patronage refund traces back to posted transactions.
Yes. The software generates and reports on the patronage 1099s you issue to members (Form 1099-PATR) directly from the year’s allocations, so filing totals match your books.
You can report on payout retirements of patronage capital by year, by member birthdate, or by estate, which makes age-based and estate retirements straightforward to identify and document.
Yes. Prepayment, fixed price, budget, and government subsidy contracts are managed in the same system as the member account and the co-op ledger.
Yes. It shares data with Vanguard POS, Pioneer, Sentinel, RR Fuel, and CSMinder, and imports unattended fueling transactions from Cardtrol. You can also run it on its own.
